Transform Your Shift Planning with Patika
Patika is a comprehensive shift scheduling solution designed for healthcare sector and businesses requiring continuous operations. Our system automates manual planning processes, saving time for managers and increasing staff satisfaction. Here are the key features Patika offers:
1. Easy Staff Management
Thanks to our user-friendly interface, you can easily add, edit, and manage your staff. Detailed information is stored for each staff member, and all staff data is managed from a single location. Adding, editing, and deleting staff operations are performed with just a few clicks.
2. Advanced Shift Planning
Our advanced algorithm automatically creates fair and efficient shift plans by considering staff preferences, leave requests, and legal working hours. The system automatically applies complex rules such as weekend fairness, shift type distribution, and overtime control. This increases staff satisfaction while ensuring compliance with legal requirements.
3. Leave and Request Management
You can easily manage your staff's leave requests and work day requests. The system includes these requests in the automatic planning process and tries to meet staff preferences as much as possible. Leave requests, work day requests, and special day requests are all managed from one place.
4. Special Days and Holiday Management
You can create special shift configurations for holidays, special events, and vacation days. The system allows you to make different staff numbers and shift arrangements on these special days. You can set separate rules for special days and ensure these rules are automatically applied.
5. Detailed Analysis and Reporting
You can analyze the shift plans you create in detail. You can view working hours per staff, weekend distribution, overtime statistics, and other important metrics. With this data, you can optimize your plans and make data-driven decisions.
6. Flexible Configuration Options
The system offers flexible configuration options to adapt to different work models. You can customize weekday and weekend working days, daily shift hours, staff numbers, and other parameters according to your needs. You can also define special rules such as certain staff pairs not working together.
7. Secure and Reliable Infrastructure
Your data is protected with modern security standards. All data is stored and backed up encrypted. Thanks to our cloud-based infrastructure, you can access your data 24/7 and manage your system from any device.
8. Fast and Efficient Planning
You can create complex shift plans in seconds. Operations that take hours in manual planning processes are completed in just a few minutes with Patika. This saves your valuable time and allows you to work more efficiently.
Scheduling Rules and What They Do
In Patika's shift settings section, there are many rules to optimize your planning and protect staff health. These rules determine what situations the system will prevent and what situations it will encourage during automatic planning. Here are these rules and what they do:
Maximum Consecutive Weekends
This rule determines how many consecutive weekends a staff member can work. For example, if you set a maximum of 2 consecutive weekends, the system will not allow any staff member to work 3 weekends in a row. This rule prevents staff fatigue and balances weekend workload. It also increases staff satisfaction because everyone shares weekends fairly.
Maximum Overtime Hours
This rule limits how many overtime hours a staff member can work per month. For example, if you set a maximum of 20 hours/month, the system will not allow any staff member to exceed this limit. This rule guarantees compliance with legal working hours and protects staff health. It also ensures compliance with workplace safety regulations.
Require Work After Leave
This rule requires staff who take leave to start working immediately after their leave ends. When enabled, the system does not allow off days after leave. This rule regulates staff returns and makes planning more predictable. It also facilitates staff return to work after long leave periods.
Maximum Consecutive Off Days
This rule determines how many consecutive off days a staff member can have. For example, if you set a maximum of 6 consecutive off days, the system will not allow any staff member to have 7 consecutive off days. This rule prevents staff from being away from work for too long and ensures more balanced planning.
Encourage Four-Day Breaks
This rule encourages providing at least one 4-day consecutive break for each staff member. When enabled and the penalty coefficient is high, the system tries to ensure each staff member has at least one 4-day consecutive break per month. This rule increases staff rest and prevents fatigue. It also increases staff satisfaction because everyone gets regular long breaks.
NBN Transition Penalty (Prevents Alternating Day Concept)
This rule penalizes the "Shift→Off→Work" pattern. When enabled, the system tries to prevent the situation where a staff member works a shift, has one day off, and then works again. Instead, it encourages the "Shift→Off→Off" pattern. This rule prevents the alternating day concept and reduces staff fatigue. It also creates more regular work patterns.
Weekend Fairness
This rule ensures fair distribution of weekend work among staff. When enabled, the system tries to ensure all staff work an equal number of weekends. For example, if there are 4 staff members and 8 weekends in a month, each staff member works 2 weekends. This rule balances workload and creates fair working conditions. It also increases staff satisfaction because everyone shares weekends equally.
Shift Type Fairness
This rule ensures fair distribution of different shift types (8 hours, 12 hours, 24 hours, etc.) among staff. When enabled, the system tries to ensure each staff member works different shift types equally. For example, if there are 8-hour and 24-hour shifts, each staff member works both. This rule balances shift type workload and creates fair working conditions. It also increases staff satisfaction because everyone shares different shift types equally.
Specific Day Fairness
This rule ensures fair distribution of shifts on specific days (e.g., Thursday, Friday). By adding a fairness rule for specific days, you can guarantee that all staff work an equal number of those days. This rule ensures balanced distribution of workload on specific days among staff. For example, by adding a fairness rule for Thursdays, you can ensure all staff work an equal number of Thursdays.
Staff Exclusion Pairs
This rule ensures that certain staff pairs do not work together. For example, if there is a personal issue between two staff members or if they are not wanted to work together, you can use this rule to prevent the system from scheduling these two staff members on the same day. This rule increases staff harmony and improves the work environment.
Per-Nurse Overtime Limit
This feature allows you to set individual overtime limits for each staff member. When the toggle is on, you can enter a custom hour limit (10-500) per nurse. Staff with a custom limit are excluded from hours balancing and can work up to the specified overtime hours. Staff without a custom limit receive overtime equally. This feature allows you to control overtime hours for staff with special circumstances.
What Do You Gain with Patika?
By using Patika, you can reduce manual planning time by 90%, increase staff satisfaction, and ensure fair shift distribution. The system offers guaranteed compliance with legal working hours and helps you meet staff demands with flexible leave management. Thanks to the rules in shift settings, you can customize your planning according to your needs and protect staff health.
Sign up now to try Patika and see how easy shift planning can be!